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Business process automation studio · Almaty

Less manual work.
More control.

We find repetitive manual work and automate it — reporting, customer enquiries, documents, oversight, and data transfer between your systems.

Without replacing the tools your team already uses or rebuilding the entire business.

Book a call Explore solutions →

Free 40-minute process review. Within one day, you receive a proposal with several solution options.

Daily overviewAll locations
Today, 18:00
Revenue today
1 248 000 ₸ +8% vs yesterday
Enquiries14
Unanswered2

Needs attention

Price request — waiting 1 hr 20 min. Wednesday booking — waiting 1 hr 5 min. A reminder was sent to the team member at 17:40.
Milk, 1 L: ₸560 instead of ₸490. The figures come from an invoice received in the chat today at 11:42.
The cash total matches, documents are processed, and no deadlines are at risk.

A messenger mini app and a desktop web dashboard. Metrics are configured around your process.

We do not force businesses to replace familiar tools.We connect what already works: your CRM, 1C, iiko, spreadsheets, email, and messengers.
Our product is NotiMate.An AI assistant for business owners: it turns team messages, photos, and documents into verifiable records, alerts, and summaries. We configure it for your team. Custom systems built around your process are a separate Aspan Works service. notimateapp.com ↗

A familiar situation

The data already exists. It is simply scattered across different places.

CRM, spreadsheets, messengers, documents, accounting systems. We connect them and remove the manual work between them.

01
Reporting and oversightCollect key metrics automatically and show where attention is needed.
02
Enquiries and customersKeep track of requests, commitments, follow-ups, and important messages.
03
Documents and dataExtract information from invoices, receipts, PDFs, and messages and send it where it is needed.
04
Deadlines and changesMonitor important events and alert people only when action is required.

Two practical outcomes

The system brings together what matters and shows what requires action.

For leaders

See the full picture without manual reconciliation.

A short summary arrives in the work chat every evening. One tap opens a detailed dashboard: what happened, where something is off, and who should handle it.

datachat summarydashboardaction
A
Work assistantscheduled summary
Today at a glance · 18:00
Revenue: ₸1,248,000 (+8% vs yesterday)
Enquiries: 14, unanswered: 2
Exception: milk purchase price18:00

First, a concise chat summary; then the details in the mini app.

Enquiry queuetoday
Price requestwaiting 1 hr 20 minWhatsApp
Wednesday bookingwaiting 1 hr 5 minInstagram
Follow-uptoday 16:00Follow-up
Consultation requestansweredTelegram
Team reminder
A customer asking to book has waited over an hour. Open the conversation?17:40

The manager sees a queue of pending actions, not every private conversation.

How it works

One clear process — from manual work to reliable oversight.

Cafe

01 Invoices arrive in the chat↓ The data is entered into the records→ The owner receives exceptions and a summary

Customer enquiries

01 A customer writes through a familiar channel↓ The enquiry is logged and a team member receives a reminder→ The manager sees stalled conversations

Manufacturing

01 Data stays in 1C, spreadsheets, and reports↓ The system collects and reconciles it→ The manager sees only material exceptions

How automation starts

We do not start with technology. We start with one process.

01
Find repetitive work

We identify where people repeatedly spend time, transfer data, or double-check results.

02
Connect existing tools

Your CRM, spreadsheets, accounting system, documents, email, or messengers.

03
Automate and measure the outcome

The system works in the background, while people step in only where they are genuinely needed.

AI is not a requirement.

If conventional automation is simpler and more reliable, we use it. Technology matters only when it solves a real business problem.

When AI is useful

AI works like a team member with a clearly defined role.

Not a vague “smart system,” but a bounded role: what it does on its own, when it hands work to a person, and how the result is checked.

01Task

One specific job, such as sorting incoming enquiries or reconciling documents.

02Allowed actions

We agree in advance what the system may do and what it may only suggest. Payments, data deletion, and important decisions remain under human control.

03Human review

Ambiguous and complex cases go to the responsible person. Financial records are saved only after confirmation.

04Outcome and cost

You can see what was completed, what needed correction, and what the work costs. You decide whether to continue, adjust, or stop the pilot.

Projects

Where it is already working.

Live

Construction project expense control

Custom project · Telegram

Before. There was no clear picture of how much had been spent, on what, who had been paid and when, or how much remained in the construction budget.

What we built. A Telegram bot accepts messages, voice notes, and documents. An expense is recorded only after confirmation. A summary arrives every evening, with details in a mini app: category → contractor → transactions.

Outcome. Expenses are visible by category and recipient, together with payment dates and the remaining budget. Aspan Works estimates that the entire daily accounting cycle for this project takes about two minutes. The system has tracked more than ₸100 million in project expenses.

Live

Cafe in Kazakhstan

Built on NotiMate · WhatsApp

Task. Bring daily reports and purchases, previously kept on paper and in messages, into one clear view.

What we built. The team sends information through WhatsApp. NotiMate compiles a daily log and sends the owner an evening summary. The records and reporting format are configured for the cafe.

Outcome. The system is live: the owner gets a clear daily picture without manual reconciliation.

Live

Team operations in Thailand

NotiMate product · LINE

Task. Keep tasks, expenses, and on-site issues under control when the owner and team speak different languages.

Solution. Team members communicate with NotiMate in private LINE chats. Tasks and responses are tied to an assignee, location, and deadline, and completion is checked against agreed rules. Photos of receipts and invoices become records after review by the responsible person.

What the owner gets. Tasks, expenses, requests, and issue reports in one view, with sources, history, and summaries. The feature set is configured for the business.

Live

Public procurement monitoring

Custom project

Task. Avoid manually scanning the public procurement portal and missing relevant listings.

What we built. The system monitors the public procurement portal, analyses selected listings, and sends links to similar products.

Outcome. It is live: the client receives a prepared analysis instead of searching manually.

Live

Personal assistant in Telegram

Custom project · Telegram

Task. An executive needed an assistant that understands every project and keeps commitments from falling through the cracks.

What we built. The Telegram assistant maintains an overview of all projects, sends reminders, and keeps financial records.

Outcome. It is live: tasks, reminders, and finances are managed in one chat.

We do not publish client names or client data.

About us

We understand the process before choosing the technology.

Aspan Works was founded by an entrepreneur who has managed several businesses across different industries. We understand the work that happens between systems: reconciling figures, finding gaps, and carrying an issue through to completion.

That is why we show what already works: the real projects above.

FAQ

Questions before our first conversation.

What is the process review, and what does it cost?

It is a free 40-minute call to discuss your business, current workflow, and priorities. Choose a convenient time in the calendar. Within one day after the call, we send a proposal with several solution options and the stages of implementation or custom development. In Almaty, we can also meet in person.

Do we need to replace the software we already use?

No. We connect to what you already use: your CRM, 1C, iiko, spreadsheets, email, and messengers. For an initial pilot, a file or regular export may be enough.

What happens to our data?

Before launch, we agree in writing what data and access the process requires. We do not publish client names or project data, and the website does not use advertising pixels. Read our privacy policy.

Where do you use AI, and where do you use conventional automation?

We use AI where the system needs to understand the meaning of text, documents, or enquiries. If conventional automation is simpler and more reliable, we use that instead.

How much does implementation cost?

It depends on the process, so there is no standard price on the website. We define the cost and scope of the first pilot after the process review, once it is clear what should be automated.

First step

Tell us which process takes up the most time.

We start with a free conversation about your business: which tasks need simplifying, what tools are already in use, and what outcome you want. Book a convenient time or ask a question through your preferred channel first.

  1. When booking, briefly describe your business and the task.
  2. We hold a 40-minute Google Meet call. In Almaty, we can also meet in person.
  3. Within one day after the call, you receive a proposal with several solution options and the stages of implementation or custom development.
Book a callMessage us on WhatsAppMessage us on TelegramSend an email

Daily overview

All locations · Today, 18:00

Revenue today
1 248 000 ₸ · +8% vs yesterday
By location
Central — 648 000 ₸
North — 385 000 ₸
South — 215 000 ₸
Enquiries
14 total · 2 unanswered

Two customers have waited over an hour. A reminder was sent to the team member at 17:40.